2011 organizational system

Last October I purchased a blank leather wrapped journal to turn into a custom calendar system for myself. I was so excited that I wanted to date it for Nov. 2009 and use it immediately. Since I had a current calendar at the time, I forced myself to date it for Jan. 2010 but started carrying it immediately to schedule things for the new year. I made a two-page spread for each week, a section for tasks, a section for projects and a section for random notes. I hated it. I am pretty sure it was the journal I chose. While the journal was attractive, it was bulky and heavy. I could tell instantly when I took it out of my bag or put it in because of the dramatic weight difference and it didn’t fit into my purse at all so I didn’t carry it unless I had my bag. I used it faithfully for a few months because I wanted to love it. I found myself only using the calendar part. I think I have used a total of 3 page fronts in the tasks/projects/notes sections. I tried to like it, I spent so much time drawing lines and number the pages and dating everything. It was so unhelpful that in October of this year I purchased a new pocket calendar that is so light I can’t tell if it’s in my purse/bag without looking.

I’m sure you know the kind, it’s a paper calendar with a staple or two in the center. It has a nice plastic outer wrapper that the covers slip into to protect it. I love it, well, not love it, but I’m using it and like it. It has silly inspirational quotes every month, though I’d prefer weekly ones. I started using it immediately. It’s a 16 month calendar, so October was already there just begging to be written on. I can’t cram 5 appts. into each day, but it’s working because it leaves the house with me. I’m using the post-it sticky flag to mark the current month so I can just flip to it. I use the covers to carry a few of my personal business cards in case I need to give someone my contact info. Each month has a two-page spread, the boxes for each day are less than an inch but I can write small. At the same time I purchased a wall calendar for 2011. I haven’t purchased one in years, I usually receive one as a gift at some point or am allowed to pick from a stack someone is giving away. I love to pick the ones with animal pictures for the months. The calendar I picked for 2010 had a problem. I couldn’t read the numbers on the calendar from across the room as the print was too light. The 2009 calendar didn’t have that problem. I tried using a sharpie to darken the numbers but that only frustrated me because it looked messy and sometimes the numbers still weren’t dark enough. Next year I have a rather plain calendar. It’s larger than the others I’ve had, at last 6 inches longer and the two pages are all calendar. I can write multiple things for each day when I need to and perhaps interesting sayings when I don’t. I can see it across the room and think it will be a good thing for me. The secret is the calendar’s intended purpose,I bought one that is marketed as an organizational calendar. I can write my stuff, Boo’s stuff and husband’s stuff as well as family stuff on it. Yes, there will be multiple times to write stuff because I also put family, Boo’s and my stuff on the one I carry but it’s worth it if it doesn’t aggravate me and I get where I need to be when I need to be.

The last organizational tool I added to my arsenal was a calendar plugin for Thunderbird. I tried multiple online calendar plugins with the blog, but 2010 has not been a stellar year for me blogging as I’ve been busy chasing a little boy. If I don’t look at the blog, I miss events or miss counting down and preparing for them. I can’t cram everything I’d like to do on to any paper calendar and lists were getting lost. I really only want to write the repetitive task once and let it carry itself along until an end date arrives. So I finally looked to the intarwebs (giggle) for a solution. While I detest MS Outlook, one of the nice tools is the calendar system. I’ve never used it in a company where everyone uses it but I love that I can schedule a meeting and it automatically sends invites to everyone or I can just make them accept it if I have the right privileges to do so. I have no need to do that, but I have my computer on every day. While I don’t spend all day at it, I hear the beeps and check in once every couple of hours or so. I love being notified as soon as I start my day of the tasks I need to accomplish or the appts scheduled for the day.

Check back in a year to see how it’s working for me. I can tell you that for the last month this new system of small paper calendar and huge Thunderbird calendar been wonderful.